The CAA Student and Emerging Professionals Committee (SEPC) hopes to make it easier for all student members to attend the 2007 Annual Conference in New York. Thus, we have compiled this guide, which provides useful information about the city as well as suggestions to minimize your expenses.
The listings included in this guide are not exhaustive. Moreover, inclusion in the guide does not signify CAA’s endorsement. We cannot guarantee the quality of services, prices, or availability at any of the establishments listed in the guide.
Quick Links
- How Will I Pay for It?
- How Do I Get There?
- Where Will I Stay?
- How Will I Meet Up with Other Students?
- How Do I Get Around?
- What Should I See in New York?
- How Can I Become a CAA Member?
- Services
How Will I Pay for It?
Some colleges and universities offer support to students who attend conferences like CAA’s. Contact your undergraduate or graduate student senate or your student government to find out if they offer travel grants for attending conferences. You may not get a full ride, but every bit counts! Also, your art or art-history department may award travel money; you can even add a travel grant to your CV. If your school does not have an established program, write a letter to your school’s officials explaining how travel grants would benefit students at your school.
CAA also offers assistance to students attending the conference. Travel grants are offered each fall; instructions appear in the July and September issues of CAA News. Projection and room monitors are needed every year, and participants receive complimentary conference registration and an hourly rate. Opportunities for these positions appear in the September and November issues of CAA News.
How Do I Get There?
VISA TIPS FOR INTERNATIONAL ATTENDEES
International conference participants should apply for visas at least three months ahead of their departure date. For the official word, visit the US Department of State website.
AIR TRAVEL
For savings on midweek travel to the conference, special roundtrip Zone Fares are also available to all cities served by both conference airlines (American and Continental) in the continental United States, Hawai‘i, Alaska, Canada, Mexico, and other selected points in North America. A two-day minimum stay is necessary; no Saturday night stay is required.
American Airlines
Conference attendees can receive savings on air travel by purchasing tickets through CAA’s travel partners. American Airlines offers special rates to those traveling to CAA’s Annual Conference in New York from the continental United States, Hawai‘i, Alaska, Canada, Mexico, and other selected points in North America. Conference attendees may receive a 5 percent discount off American’s published roundtrip fares, subject to applicable restrictions.
To take advantage of discounts from American, or to get complete information about schedules and fares, log on to www.aa.com or call the American Airlines reservations number, 800-433-1790, Monday through Sunday, 5:00 AM–12:00 AM, central daylight time. Or have your travel agent call American’s toll-free number to obtain these same advantages for you. Refer to File Number A2227AF.
Continental Airlines
Continental Airlines also offers special rates to those traveling to CAA’s Annual Conference in New York from the continental United States, Hawai‘i, Alaska, Canada, Mexico, and other selected points in North America. Conference attendees may receive a discount of 2 to 15 percent off Continental’s published roundtrip fares, subject to applicable restrictions.
To take advantage of discounts from Continental Airlines, or to get complete information about schedules and fares, visit www.continental.com or call the Continental Airlines reservations number, 800-468-7022, Monday through Sunday, 7:00 AM–10:00 PM, central daylight time. Or have your travel agent call the Continental Airlines toll-free number to obtain these same advantages for you. Refer to Z-Code ZU6N and Agreement Code AMJC7G.
RAIL TRAVEL
Conference attendees can take advantage of a 10 percent discount on the lowest available Amtrak train fare for travel to and from New York between February 2 and 23. (This offer is not valid on Auto Train and does not apply to accommodation charges.) To book your trip, call Amtrak at 800-USA-RAIL (800-872-7245) or visit www.amtrak.com. Refer to Convention Fare Number X10L-965 when making your reservations.
CAR RENTAL
Avis is a CAA Business Partner and the official rent-a-car provider for CAA’s conference. Special rates are available to attendees at the conference for rentals made between February 5 and 28. Renters must meet Avis’s age, driver, and credit requirements; other restrictions may apply.
For more information or to make a rental-car reservation, visit www.avis.com. Be sure to enter CAA’s Avis Meeting Discount Number D002166 when making reservations online. Reservations may also be made by calling Avis’s toll-free number: 800-331-1600.
GETTING AROUND NEW YORK
By Bus
New York’s 3,700 buses operate throughout the 5 boroughs on more than 200 routes. You are usually within a few blocks of a bus stop.
The cost is $2 per ride, no matter the distance. You can pay your fare with a MetroCard or exact change in coins. The driver does not give change, and fare boxes do not accept dollar bills or pennies. A MetroCard can save you money on multiple rides. Options include the $7 one-day Fun Pass, the seven-day ($24) and thirty-day ($76) unlimited ride cards, and a pay-per-ride card ($10 for six rides or $20 for twelve rides, but you may put any amount onto a MetroCard). Credit and ATM cards are accepted for payment at Metropolitan Transit Authority (MTA) vending machines at subway stations. MetroCards may be purchased at many hotels and from MetroCard merchants.
If you pay your fare with a MetroCard, you may transfer for free from bus to subway, subway to bus, or bus-to-bus within two hours of the time you paid your fare. Unlimited ride MetroCard includes all transfers at no charge.
By Subway
Subways are a fast, easy, and inexpensive way to get around the city. Trains run twenty-four hours a day, throughout all five boroughs. Directions usually will be to take either an uptown or downtown train; there are also several crosstown shuttles.
The cost is $2 per ride, no matter how far or how many times you transfer (as long as you do not pass through the turnstile gate). Purchase a MetroCard (tokens are no longer sold). The same MetroCard options are available for the subway and the bus.
By Taxi
Taxi service in and around New York is plentiful. Be sure to use only yellow cabs, which are licensed by the City of New York. An available cab has its call light lit on the vehicle’s roof.
Taxis have meters; the total cost depends on the distance traveled and time spent in the cab. Taxi fares are $2.50 for the first 1/3 mile, then 40¢ each 1/5 of a mile thereafter, and 40¢ per 120 seconds when the cab is not moving. A 50¢ night surcharge is in effect between 8:00 PM and 6:00 AM. A $1 surcharge is in effect during rush hours, 4:00–8:00 PM weekdays. Any bridge or tunnel tolls will be added to the total charge. Taxi drivers are usually given a 15 percent gratuity on top of the final metered fare.
TO AND FROM AIRPORTS
By Taxi
Taxis from John F. Kennedy International Airport charge a flat rate of $45 to any location in Manhattan, plus $4.50 toll for a bridge or tunnel crossing. The cost from LaGuardia Airport, and from all other area airports and transportation destinations, is the price recorded on the meter plus $4.50 toll for a bridge or tunnel crossing. Metered fare from Newark Airport to any Manhattan location is approximately $40–55 plus tolls, depending on time of arrival. Taxis are available outside every terminal, and there is typically a taxi stand where a dispatcher will direct you to a taxi. A typical gratuity is 15 or 20 percent of the meter amount.
By Subway or Bus
At Kennedy airport, a light-rail service, AirTrain, links the nine airline terminals in the central terminal area and stops at airport car-rental facilities, long-term parking lots, and the Howard Beach subway (twelve minutes) for the A subway line. The subway ride from there to midtown Manhattan takes sixty to seventy-five minutes. The AirTrain costs $5; the subway ride to midtown is an additional $2; the stop nearest to the New York Hilton on the A line is 59th Street.
Gray Line/Express Shuttle USA provides service from the airports to all major hotels between 23rd and 63rd Streets. From the airports, no previous reservations are required. Travel time varies. The cost is $13–19 one way to midtown. To the airports, hourly pick-up service is available from major hotels between 23rd and 63rd Streets; reservations must be made twenty-four hours in advance, either by phone or via the internet.
Below is a map of the area of Manhattan where the Hilton New York (conference headquarters) is located (1335 Sixth Avenue, also called Avenue of the Americas, at 53rd Street.)
Where Will I Stay?
Reservations to conference hotels must be made no later than January 22, 2007, to receive the conference discount rates.
Make your reservations by calling your preferred hotel directly. To be eligible for CAA’s special conference rates, you must state that you are attending the College Art Association Annual Conference. Request a confirmation number or ask for a written confirmation by mail or fax.
1335 Avenue of the Americas (Sixth Avenue at 53rd Street), New York, NY 10019
Reservations: 800-445-8667
Phone: 212-586-7000
Fax: 212-315-1374
Headquarters hotel, centrally located in vibrant midtown Manhattan, with deluxe accommodations.
| Single | $202 |
| Double | $213 |
| Executive Level Single/Double | $260 |
| Standard Suites: one bedroom | $449 |
| Luxury Suites: two bedroom | $875 |
| Additional person | $30 |
If you would like to reserve a suite, you must call the Hilton New York directly at 212-586-7000 and ask the hotel operator for “in-house reservations.” Suites are not available through hotel registration online.
Sheraton New York Hotel and Towers
811 Seventh Avenue (at 52nd Street), New York, NY 10019
Reservations: 800-223-6550
Phone: 212-581-1000
Fax: 212-262-4410
Midtown landmark hotel with deluxe accommodations, one block from the headquarters hotel.
| Single | $195 | ||
| Double | $205 | ||
| Main House Suites: one bedroom | $550 | two bedroom | $650 |
| Club Level Suites: one bedroom | $675 | two bedroom | $895 |
If you would like to reserve a suite, you must e-mail a request to Kathy Pulver. Suites are not available through online hotel registration.
870 Seventh Avenue (at 56th Street), New York, NY 10019
Reservations: 800-346-1359
Phone: 212-247-8000
Fax: 212-707-5557
Recently renovated tourist hotel conveniently located in the heart of Manhattan, at 56th Street and Seventh Avenue.
| Single/Double | $165 |
***Special Student Prices!***
270 West 45th Street (at Eighth Avenue), New York, NY 10036
Reservations: 800-221-2690
Phone: 212-869-3600
Fax: 212-398-6919
A moderately priced tourist-class hotel within walking distance of conference headquarters. A block of rooms has been reserved for students with a valid ID (required at check-in). When making your reservation, please refer to group code C-CAA07.
| Single | $139 |
| Double | $139 |
| Triple | $159 |
| Quad | $169 |
How Will I Meet Up with Other Students?
Student Lounge
Wednesday–Friday, 9:00 AM–8:00 PM
Saturday, 9:00 AM–5:00 PM
Concourse Level, Concourse E, Hilton New York
Need a place to relax for a few minutes or to meet colleagues? Visit the Student Lounge, sponsored by the CAA Student and Emerging Professionals Committee. The lounge is a multipurpose facility with events scheduled throughout the conference. Come and meet representatives of the committee at casual lunchtime gatherings. Or use the lounge during quiet times to unwind from the Career Fair or to collect your thoughts before the next session or interview. The Student Lounge has FREE Wi-Fi internet access and bulletin boards where you can leave personal notes for friends.
The lounge is open to ALL conference attendees.
EVENTS AT THE STUDENT LOUNGE
Brown-bag Conversations with …
Wednesday–Friday, 12:00–1:00 PM
Bring your lunch and join these informal lunchtime conversations with arts professionals, open to all. Topics such as advocacy strategies for students, exploring alternative career paths, and other subjects will be addressed.
Student Reception
Thursday, 7:30–8:30 PM
Chill out at the Student and Emerging Professionals Committee Reception. Free snacks and refreshments for all! Enter a drawing to win a CAA student membership or a Student Survival Bag!
How Do I Get Around?
Subways are a fast, easy, and inexpensive way to get around the city. Trains run 24 hours a day, with waiting time between trains normally just a few minutes, depending on the time of day. The 714-mile New York subway system has 468 stations serving 24 routes—more than any other system in the world. It is safe and used daily by more than 3.5 million people.
Subways traverse Manhattan, Queens, Brooklyn, and the Bronx; Staten Island is served by the Staten Island Railway (SIR), with connections to the Staten Island Ferry from the St. George station. The SIR trains also run twenty-four hours a day; the fare is the same as that for buses and subways.
Routes are identified by letters, such as A, B, and C, and by numbers, such as 1, 2, and 3. Different lines are different colors. Free subway maps are available in the Official NYC Guide, at New York City’s Official Visitor Information Center, and at any subway station booth.
Get subway directions now at Hop Stop.
The Metropolitan Transportation Authority (MTA; 718-330-1234, non-English 718-330-4847) is the source for route and schedule information for subways and buses throughout the five boroughs.
HELPFUL HINTS
Subway Entrances
Subway entrances in New York are usually found on street corners, marked with a staircase descending to the station. The stop will have a large green ball outside (indicating a booth inside where you can buy a MetroCard) or red ball (no booth inside; you must have a MetroCard available to enter).
Uptown/Downtown
Usually you take either an uptown or downtown train; there are also several crosstown shuttles. Many subway entrances specify Uptown Only or Downtown Only, meaning trains on the platform accessed by that specific entrance go in only one direction. A platform with trains running in the opposite direction will most likely be across the street behind you; an entrance across the street to your left or right will most likely have trains running in the same direction. Generally, subway stops for uptown are on the east side of the street, downtown on the west. Streets in Manhattan ascend in number as they run north. For example, if you’re at 14th Street and your destination is 50th Street, you will go uptown (to get to midtown).
Cost
The cost is $2 per ride, no matter how far or how many times you transfer (as long as you don’t pass through the turnstile gate; if you do, another fare must be paid). Purchase either a single-ride pass or a MetroCard, which can save you money on multiple rides. Options include the $7 one-day Fun Pass; the seven-day ($24) and thirty-day ($76) unlimited ride cards; and a pay-per-ride card ($10 for six rides—the sixth ride is free—but you may put any amount onto a MetroCard).
Transfers
You may transfer free from bus to subway, subway to bus, or bus to bus within two hours of the time you paid your fare. Unlimited ride MetroCards include all transfers, at no charge.
Where to Get a MetroCard
There are 3,500 MetroCard merchants throughout the city, including New York City’s Official Visitor Information Center and many subway stations and hotels.
Getting Information in the Station
There is a Passenger Information Center bulletin board near the main booth in every station, with a subway map and a street map of the area immediately surrounding the station. Station booth agents can give you directions and a free subway map.
Going through the Turnstiles
Slide your MetroCard through the slot in the top of the turnstile and walk through. You might need a little practice sliding your MetroCard. Insert as directed on the card: Make sure the black stripe is facing you; slide with the M of MetroCard going through first; slide the card not too quickly and not too slowly. There will be a text message on the turnstile saying if entry is granted (“GO”) or not. If entry doesn’t happen, follow instructions to slide the card again at that turnstile (you’ll lose the fare if you switch turnstiles) or to put more money on the card. People in wheelchairs may pay their fare by alerting the station booth agent that they are about to enter the system. They can then pay their fare, and the station booth agent will open the special entry gate for them. Autogate is a place near the turnstile where mobility-impaired customers can enter the subway with a special Autogate MetroCard.
Boarding the Correct Train
Follow the signs displaying the subway route you want to take. At the platform edge above your head, you’ll find signs that tell which trains stop there and the direction the trains are going, such as Uptown (northbound), Downtown (southbound), or Brooklyn-, Bronx-, or Queens-bound. The front and side of every train car displays the route number or letter. In many instances, more than one train route stops at a platform, so you’ll want to be sure to read the route number before you get on.
Knowing When to Get Off the Train
Conductors make announcements about the next stop along the line. To be sure you’re traveling in the right direction, check the subway map. Every subway car has a map posted on the wall by a door; new cars have electronic route maps near the ceiling with scrolling announcements.
What Should I See in New York?
IN MIDTOWN, TYPICAL TOURIST ATTRACTIONS INCLUDE:
- Grand Central Terminal
- Chrysler Building
- United Nations Complex
- Rockefeller Center
- St. Patrick’s Cathedral
- Trump Tower
- Madame Tussauds New York
- Museum of Modern Art
- Museum of Television and Radio
- Museum of Arts and Design
- Carnegie Hall
- Radio City Music Hall
- 57th Street Galleries
- New York Public Library
- Bryant Park
- Times Square
- Theater District/Broadway
- Hard Rock Cafe
ART MUSEUMS AND GALLERIES
Cooper-Hewitt, National Design Museum
2 East 91st Street
Design Life Now: National Design Triennial 2006
Made to Scale, Staircase Masterpieces: The Eugene and Clare Thaw Gift
Discounted admission to conference attendees
Hours: Monday–Thursday, 10:00 AM–6:00 PM; Friday, 10:00 AM–9:00 PM; Saturday, 10:00 AM–6:00 PM; Sunday, 12:00–6:00 PM
Directions: 4, 5, 6 train to 86th Street or 96th Street; Fifth and Madison Avenue buses
38-27 30th Street at 39th Avenue, Long Island City (Queens)
Highlights from the Collection
Free admission to conference attendees
Hours: Thursday–Monday, 12:00–5:00 PM
Directions: N, W train to 39th Avenue
22-25 Jackson Avenue at 46th Avenue, Long Island City (Queens)
Free admission to conference attendees
Hours: Thursday–Monday, 12:00–6:00 PM
Directions: E, V train to 23rd Street/Ely Avenue; G train to 21st Street/Van Alst; 7 train to 45th Road/Courthouse Square
144 West 125th Street
Africa Comics
Stan Douglas: Inconsolable Memories
Harlem Postcards Fall/Winter 2006–7
More-in-Store: Harlem Touile de Jouy by Sheila Bridges for Studio Printworks
StudioSound: AFRIKYA VOLUME 1: A Musical Journey through Africa by Marcus Samuelson & Donna D’Cruz
Free admission to conference attendees
Hours: Wednesday–Friday, 12:00–6:00 PM; Saturday, 10:00 AM–6:00 PM; Sunday, 12:00–6:00 PM; Monday and Tuesday, closed
Directions: A, B, C, D, 2, 3, 4, 5, 6 train to 125th Street; M2, M7, M10, M100, M101, M102, BX15 bus
How Can I Become a CAA Member?
INDIVIDUAL MEMBER BENEFITS
Individual CAA membership is part of a professional commitment to excellence in scholarship, education and professional development, advocacy, freedom of expression, diversity, and the highest ethical standards. The membership period is twelve months beginning the month after the CAA office receives the application and payment, expiring (but renewable) one year later. Individual memberships are not transferable.
Inquiries regarding CAA membership may be addressed to CAA Member Services at memsvcs@collegeart.org or 212-691-1051, ext. 12.
Benefits include
- The Art Bulletin, The foremost journal for art historians
- Art Journal, Our cutting-edge quarterly of contemporary art and ideas
- caa.reviews, An online journal devoted to the review of books, exhibitions, and related media
- CAA News, A bimonthly newsletter containing information on current trends in art and art history, funding opportunities, advocacy issues, calls for participation, and more
- JSTOR, Online, searchable access to all archived issues (through 2002) of The Art Bulletin and Art Journal
- Online Career Center, Search the latest employment listings, apply for jobs online, post CVs, request e-mail alerts, and more
- Annual Conference, Reduced registration fees to attend the world’s largest forum for visual-arts professionals
- Career Fair, Interview for jobs, participate in mentoring sessions with professionals in the field, attend professional-development workshops, and network with colleagues at our Annual Conference
- Exhibitions, Participate in our annual juried shows held at the Annual Conference
- Low-cost healthcare, Available through Fractured Atlas Open Arts Network
- Networking, Access to our online Member Directory, which is searchable by member name, institutional affiliation, address, profession, and specialization
- Discounts, Special rates on classified advertising in CAA News, limited-edition fine-art prints, and subscriptions to more than fifty art periodicals
- Governance, Nominate and vote for candidates for the Board of Directors, serve on the Board of Directors and CAA committees, chair or participate in Annual Conference sessions, and nominate candidates for CAA Awards for Distinction
If you wish to participate in CAA’s student-member listserv, send an e-mail message to STUDENTMEM-L-SUBSCRIBE-REQUEST@listserv.collegeart.org. Do not type anything in the subject line or message body. This is a “special-action” address that will automatically result in a subscription.
Services
BUSINESS CENTER
The Hilton New York’s full-service business center, located on the second floor, provides copy services, faxing, shipping, and computer access for e-mail.
FOOD AND BEVERAGE
The Hilton provides an array of places to relax, dine, and drink, from the Lobby Lounge and Bridges Bar to the Marketplace cafe and Etrusca restaurant. An extraordinary range of places to eat and imbibe are plentiful just a few steps from the hotel, including New York’s ubiquitous sidewalk vendors.
SPECIAL ACCOMMODATIONS
CAA is committed to providing access to all individuals attending the conference. Those needing any special accommodations (e.g., sign-language interpretation, large-type print materials, transportation) should e-mail Paul Skiff, CAA assistant director of Annual Conference, at pskiff@collegeart.org. For more information, please see www.collegeart.org/services.